Dispatch Executive

About this role

Administration and transport keep the offices, sites and townships running — reception, office services, security, housekeeping, and the vehicles that move people between them.

Handle inbound and outbound courier and document movement, including the offer letters and verification packets that must be tracked and must not go missing.

At the site locations this is not back-office work. The shift bus on the ghat road is how people get to work at all, and the township water supply is what residents notice first when it fails.

Primary responsibilities

• Coordinate outbound dispatch — vehicles, loading, documentation and release
• Ensure the paperwork is complete and correct before a vehicle leaves
• Schedule vehicles against the dispatch plan and keep them moving
• Track consignments and update the people waiting for them
• Reconcile dispatch records daily

Skills required

Day to day this role works with Coordination, Record Keeping and Dispatch.

• Organised with paperwork
• One or more years in a dispatch or mailroom role
• Two or more years in dispatch or logistics coordination
• Documentation completeness checked before a vehicle leaves
• Vehicle scheduling against a dispatch plan
• Consignment tracking and updating the people waiting
• Daily dispatch reconciliation

Preferred

None of these are required. They are the things that would help, and a strong application is regularly missing all of them.