Administration Executive

About this role

Administration and transport keep the offices, sites and townships running — reception, office services, security, housekeeping, and the vehicles that move people between them.

Own office administration: vendors, travel bookings, statutory registers, and the coordination between facilities, IT and people ops when someone joins or leaves.

At the site locations this is not back-office work. The shift bus on the ghat road is how people get to work at all, and the township water supply is what residents notice first when it fails.

Primary responsibilities

• Run office administration — vendors, supplies, facilities coordination and the records
• Manage travel bookings and the reimbursement process behind them
• Handle vendor invoices and coordinate with finance
• Maintain the administrative records and the compliance documents
• Support the office moves, events and whatever is not anybody else's job

Skills required

Day to day this role works with Administration, Vendor Coordination and Record Keeping.

• Three or more years in office administration
• Two or more years in office administration
• Vendor, supplies and facilities coordination
• Travel booking and reimbursement processing
• Invoice handling and coordination with finance
• Accurate administrative records

Preferred

None of these are required. They are the things that would help, and a strong application is regularly missing all of them.